Coronavirus Telecommuting Policy

Business ChecklistWe are entering an uncertain time for business as many are facing the fears of a pandemic. COVID-19, often called the Coronavirus, is inflicting more and more in the USA, forcing companies to get creative in the ways that they do business. One possible option that many organizations are considering is allowing employees to work from home, to telecommute.

At New Wind, we understand your concerns and uncertainties on how to more forward with telecommuting during the Coronavirus attack. How should you proceed to allow employees to work from home? What rules should you have in place for telecommuters? To help you and many others, we have put together a sample Emergency Telecommute Policy that might help you get this implemented. This policy is free for you to copy, edit and use.

Please note: New Wind makes no representations or warranties with respect to the accuracy or completeness of these documents and specifically disclaims all warranties of fitness for a particular purpose. These documents may not be suitable for your particular situation or need. Please consult a competent professional as needed.

TeleworkerThis sample should not be sold or incorporated into any for-profit resource or publication. Click below to get your pdf copy:

Emergency Telecommuting Policy

Looking for more employee policies? We offer a complete, comprehensive Employee Handbook designing service.  Contact us today for a complementary 20 minute phone consultation.


New Wind Business Solutions

Simple Ways to Thank your Customers

Customer AppreciationThe Small Business Administration recently posted an article listing seven ways to tell your customers “thank you” and we thought it worth sharing a snippet from it. If you want to improve your customer care and retention, it’s best to focus on those little extras that show them that you appreciate their business:

  1. Hold a party. Get in on the celebration early with a November party. A B2B business can host an event at the office; hold a holiday luncheon, dinner or cocktail celebration at a local restaurant; or invite customers to the company holiday party. A B2C business could host a party at the store or location or rent a local space. Make the party festive with contests, celebrations of top customers and goody bags for attendees.
  2. Send greeting cards, notes or letters. …
  3. Spotlight your best customers. Make November Customer Appreciation Month and spotlight a different customer every week (or daily if you can manage it). Post a photo of the customer, a few quotes from them about why they appreciate your business, and a few words from you about why you appreciate their business. Interview the customer about their favorite product/service/employee at your business, how they first heard of your business, how long they’ve been customers—anything that tells a story.

Read the full article at SBA. gov website.

Ready to develop a comprehensive Customer Strategy? Go beyond just a marketing plan, to a complete Customer Strategy on how you will woo in new customers and wow them into staying. See our section on Wooing and Wowing Customers.

Why Have a California Employee Handbook?

Custom Employee HandbookAs a business owner or manager in California, you have to ask whether your organization needs an employee handbook.  How does it help me run the business?  What kind of businesses should have an employee handbook?

1. Avoid costly policy mistakes.  Having your employee policies in writing helps the boss(es) do the right thing.  Know when overtime begins, understand how vacation time is calculated, learn the difference between exempt and non-exempt employees, and so on. Does OT start at 8 hours and/or 40 hours?  Who qualifies to be salaried?  A California employee handbook would answer all those basic policy questions.

2. Stop employee claims of ignorance.  Employees will have your policies in writing, so they can no longer claim that they did not know breaks only lasted 10 minutes or that smoking is prohibited indoors. Do all of your employees know what your rules are?  When everyone gets a copy of the “rule book” they can no longer claim ignorance.  With a California employee handbook, your policies will be clear and consistent.

3. Written Policies help to defend against lawsuits.  Getting your policies in writing can help when someone claims you were discriminatory or unfair in your labor practices.  Does an employee handbook make you immune from court cases? Of course not, but having your policies well-defined and properly distributed to all employees can sometimes be a great aid when having to defend yourself.  An employee handbook offers protection for your business.

4. Get all your supervisors on the same page.  If you have more than one manager, then it can get confusing.  One boss might contradict another.  However, when everyone has the same written policy to refer to, then the confusion is much less.  You will lower the chance of misunderstanding or frustration among staff and you will equip your supervisors with a good HR resource.

What policies are typically included in a California employee handbook?  Expect a comprehensive handbook to be about 30-40 pages in length and to include the following rules and regulations:
+ at-will employment
+ non-discrimination
+ anti-harassment
+ vacation
+ sick leave
+ overtime
+ employee classifications
+ jury duty
+ smoking
+ social media
+ introductory period
+ leaves of absence
+ bereavement
+ pay dates
+ driving while on duty
+ parking rules
+ drug testing
+ dress code
+ employee conduct
+ termination
+ holiday pay
+ customer service
+ workplace security
+ confidentiality
+ and much more

Customized Policies– In addition to standard employee policies, some services provide customized policies for your specific business or industry. You may want to consider adding custom policies covering topics such as HIPAA, driving safety, money handling, hygiene, or telecommuting.

What is not included in a typical handbook?  A typical handbook does not cover job procedures, which are too intricate and job-specific.  Other topics not covered include  job descriptions, day-to-day work procedures, and so forth.

How do I get a California employee handbook?

You have 3 basic options for designing a staff handbook:

1. Do-It-Yourself. If you are going this route, we would recommend using a lawyer-vetted template or software program, such as the excellent one provided by the California Chamber of Commerce. Pricing starts at about $250, plus all the hours you’ll need to spend completing it.

2. Get Assistance. Hire a professional consultant to help you complete a software program, costing more but saving you dozens of hours of your precious time. Consultants aren’t cheap per-hour, but they can put a handbook together much faster than you ever could, so the actual cost might end up being less than if you take the DIY path.

3. Hire a Labor Lawyer. This is the ultimate level and is recommended for those who have concern of legal issues or complex labor relations, such as a unionized shop.

Promo: Employee Discipline eBook is Free for Limited Time

Target the Work, Not the Worker bookAmazon is promoting Eric Lorenzen’s eBook Target the Work, Not the Worker: Effective Employee Discipline for Managers, Supervisors, and Business Owners today through Friday (Oct. 9-11, 2019).

Get your copy of this e-book for FREE.

Target the Work, Not the Worker is a concise, step-by-step guide on how to warn employees, write up troublemakers, and fire those employees who can’t be salvaged.

  • Learn the 4 steps of discipline, what progressive discipline means, and how to document poor performance.
  • Understand how to control your own attitude and responses.
  • Get a better understanding of why employees sometimes fail and the importance of not guessing at what might be their motivations.
  • Master the when, where, how, and what of any disciplinary meeting.
  • Understand what laws to watch out for when firing an employee.

“Target the Work, Not the Worker will help you become a more effective leader for your team.” Target the Work, Not the Worker is part of the How to be a Better Boss series and is intended as a general business guidebook, addressing the needs of managers, supervisors, and small business owners in the USA.